Independent monitoring bodies need to monitor all procurement processes in the public sector. It is the duty of these monitoring bodies to ensure that the processes done during the procurement processes are fair and unbiased in any way. The fact that the monitoring bodies ought to offer unbiased services indicates that these bodies ought to be of high integrity and should not have any links with the firms to be monitored. As we shall shortly see, the need for monitoring public procurement processes is manifold.
First, monitoring the processes will guarantee the one fact that all the stakeholders in the tendering and the bidding processes are exposed to a transparent system. Without the oversight of the monitoring bodies, chances are those rogue employees within an organization setup could single source for vendors who are ready to share the profits with them. Owing to this fact, therefore, monitoring will ensure that the processes are less or corrupt free for the vendors and this promotes trust for such organizations.
Oversight processes over the public procurement processes is also important since it ensures that there is equitable distribution of the opportunities to tender and supply for advertised services and products. If there is no monitoring in place for such organizations, chances are that these opportunities would be distributed to only specific classes of people due to nepotism and other forms of corruption. Monitoring therefore guarantees that the opportunities are open to all and that those who win or lose those opportunities do so because they are qualified or unqualified.
Also to ensure that there is satisfactory accountability for every budgetary allocation made, monitoring services may be needed. To ensure that there is no impairment of service delivery to the public due to embezzlement of funds by the employees in such organizations, it is important, therefore, to have monitoring processes in place.
Accountability has the effect of making it possible for organizations to make proper judgement on its future budgetary allocations. Owing to the fact that the stakeholders have a clear view of all the procurements, they can easily make decisions based on the expenditure patterns exhibited and are thus able to channel resources prudently in the future projects. Correct judgment on budgetary allocations by the donors will, in turn, ensure that there is no superfluity and constraints for any sector that is allocated some funds.
Finally, monitoring processes give the masses the confidence in public institutions and how these institutions do their spending. The fact that the public has some level of skepticism on the government spending is something that cannot be ignored. However, when there is monitoring in place, such skepticism is eliminated.